About the Archives

What is the Upper Iowa University Archives?

The Upper Iowa University Archives is located in the Henderson-Wilder Library on the Fayette Campus. Select materials are digitized and made available online or on request. The Archives collects artifacts and documents, such as files, letters, maps, and photographs, relating to the history of Upper Iowa University and the broader University community from Fayette and Centers located across the United States and from around the world. Our purpose is to preserve and promote the history of the University and our community.

Who can use the Archives?

Anybody can use the UIU Archives. Assistance is available in person at the Fayette Campus, or remotely via telephone or e-mail. When requesting assistance, it is best to provide as much information as possible such as what you are searching for, why you are looking, what information you already have, and what information you are seeking. If you can visit the Fayette campus, please contact the Archivist for an appointment before coming so that the appropriate materials are ready and we can ensure staff will be available to assist you. Our items are unique and many cannot be replaced if damaged, lost, or stolen. It is our goal to keep these documents safe for you and all future researchers. For this reason, we have guidelines and restrictions on use. Please read our Guidelines for User Access for more information about visiting the Archives. Contact the Archivist, Janette Garcia garciaj26@uiu.edu, (563) 425-5722 for more information.

Donating to the Archives

The UIU Archives collects records and artifacts relating to the history and culture of Upper Iowa University and the university community that have long term cultural or historical value. Not all materials are appropriate for the UIU Archives, and we encourage you to contact the Archivist prior to making a donation to the Archives. If materials are accepted into the archives, you will be expected to sign a Deed of Gift to formally transfer the items to the Archives. Donated items are cleaned, organized, described, and made available to UIU students, faculty, staff, and outside researchers. 

For general information on archival donations, see the Society of American Archivists A Guide to Donating Your Personal or Family Papers to a Repository

Monetary donations

The UIU Archives is non-profit. Preparing materials for use by researchers is the most expensive operation in a repository. Although financial gifts are rarely a prerequisite for the acceptance of a collection, donors who can also assist repositories with financial support are encouraged to do so. Donors' financial gifts of cash, stocks, bonds, or mutual funds can help the UIU Archives pay for the arrangement, cataloging, and conservation of their donated personal materials. A donor may earmark financial gifts for immediate use by the UIU Archives or, to provide long term financial support, the donor may donate funds to establish an endowment. Gifts to an endowment are invested long term; income is disbursed annually from the endowment to provide financial support to maintain and preserve the archived materials. For additional information on making a monetary donation to the UIU Archives, please contact the Upper Iowa University Office of Institutional Advancement and Alumni Development.

For your personal treasures

If you have things at home you want to keep in good condition, visit the National Archives & Records Administration’s Caring for your Family Archives website. There are tips and information on how to keep your papers, photographs and other materials from deteriorating with age.