UIU Student Complaint Procedures
The student complaint procedures are established to address concerns that arise within
the University community. There are various procedures available to students depending
upon the complaint. A complaint is a concern regarding a policy or procedure that has been inappropriately
or unjustly applied or a charge against an individual's behavior.
The following issues are not subject to the student complaint procedures but should follow established University policy
governing each area as delineated in the Student Handbook and UIU Catalog(s):
All other complaints may use the Informal and Formal Student Complaint procedures as spelled out here.
Informal Complaint Procedure
Most complaints can be worked through informally by addressing the concern with the
person involved and his/her direct supervisor or department head. The steps would
- The student will discuss the concern with the supervisor of the division or department
head in which the concern arose.
- The supervisor/department head will be allowed to discuss and investigate the concern
with all those involved and develop options for resolution.
- The supervisor/department head will then discuss the options with the student. If
the student is not satisfied with any of the options, he/she may file a formal complaint
utilizing the University's Formal Grievance Procedures.
- For all those complaints that are resolved, the supervisor/department head will complete
the online form to notify the Dean of Students of the informal student complaint and
the final resolution. This is the link to the Informal Complaint Form.
Formal Complaint Procedure
The University provides procedures to insure that all student grievance and complaints
will be given a fair hearing. The following procedures have been established as the
formal grievance or complaint procedures.
- The student will initiate the formal process by completing the Formal Complaint Form (Student Complaint Form).
- When the form is submitted the student will receive the following message: “The Dean
of Student Development has been forwarded your complaint. Our goal is to assist you
as soon as possible. If you have not heard from someone within five working days,
please contact the Dean of Student Development at firstname.lastname@example.org or 563 425 5214."
- The Dean of Students will review the submissions and ensure the complaint is directed
to the appropriate supervisor/department head for further investigation and the assignment
of a hearing committee. The supervisor/department head will conduct an investigation
which includes gathering written statements from all parties involved. The documentation
will be held on file until the complaint is resolved through the formal procedures.
Hearing Committee Selection and Procedures
- When a hearing is requested in writing to the University, the student bringing the
grievance will have the right to select one person of a three-member hearing committee
from among University employees or the University student body.
- The administrative head of the University division containing the unit where the complaint
is alleged to have occurred will be able to select one person from among University
employees to be a member of the three-member committee.
- The two persons who have been selected under (1) and (2) above will then select a
third person, from among University employees or the University student body, who
will serve as chairperson of the committee.
- Should the two persons not be able to agree on a chairperson, the Dean of Students
and the chairperson of the Faculty Judicial Board will be responsible for recommending
another procedure to select a chairperson or may assume authority to designate a UIU
employee to serve as the chairperson.
- A verbatim record will be kept of the hearing and a copy of the record will be made
available to both parties.
- In case of disagreements concerning interpretations of procedures, the judgment of
the chairperson of the hearing committee will prevail.
- Each party to the dispute will be entitled to have one or two representatives, plus
not more than five observers, present at the hearing, unless the aggrieved party requests
a private hearing, in which case no observers may attend.
- After a period of private deliberation, the hearing committee will make the decision
by simple majority vote, with the chairperson as a voting member. The vote will be
taken by secret ballot.
- The chairperson of the hearing committee will submit in writing the committee recommendations
to the supervisor/department head for final action.
- The supervisor/department head will make necessary hearing arrangements.
- The supervisor/department head will notify the Dean of Students as to the outcome
of the formal process. The Dean of Students will utilize the informal and formal
complaint process to document the numbers and kinds of complaints the University is
receiving to determine if there are specific issues or concerns that need to be addressed.
Any significant number of common complaints will be forwarded on to the appropriate
administrator for resolution.
External Complaint Process
For cases that cannot be satisfactorily resolved internally using the above procedures,
UIU is required to provide both current and prospective students with contact information
for filing complaints with its accrediting body and the appropriate state agency for
handling complaints in a student's resident state:
Student Complaint Information by State and Agency (pdf file, opens in new window)
DISTANCE EDUCATION students in states OTHER THAN California, Florida and Massachusetts shall contact Iowa's SARA portal agency which is the Iowa College Student Aid Commission
State Portal Entity Contact:
Jayna Grauerholz, J.D.
Postsecondary Registration Compliance Officer
Iowa College Student Aid Commission
430 East Grand Ave, FL 3
Des Moines, IA 50309-1920