Deployment Policy
The Academic Extension Policy for Students Called to Active Duty or Alerted for Deployment:
When a student is called to active military duty or deployed as a result of military orders, as verified by the appropriate documentation, Upper Iowa University will take one or more of the actions listed below vis-à-vis the student's academic standing and financial circumstances. The university's course of action for individuals will be determined on a case-by-case basis as decided by the student, the student's respective faculty members and other university administrators as necessary, for example, the senior vice president or the director of financial aid.
If the academic term is two-thirds complete (after the fifth week of an 8-week term), the student will be allowed the following options:
- Be permitted to take final exams earlier than scheduled or have the final exams proctored at the student's place of deployment. The student would be awarded the letter grade earned for all completed work. There would be no tuition refund under this option.
- Elect to take a "P" (Passing) grade for the course if at the time of deployment the student is passing the course. This would give the student academic credit for the course, but the grade would not be figured into the student's GPA. There would be no tuition refund under this option.
- Elect to take a "W" (Withdrawal) for the course with the student's transcript annotated by the Registrar that the student was called to active duty or deployed under military orders. There would be no tuition refund under this option. Title IV funds would be handled as outlined below.
If the deployment is during the normal withdrawal period during the term, the student will be allowed the following options:
- Elect to take a "W" (Withdrawal) for the course with the student's transcript annotated by the Registrar that the student was called to active duty or deployed under military orders. Tuition will be refunded per policy stated in the appropriate AE Catalog. Title IV funds would be handled as outlined below.
- For Independent Study students ONLY, take incomplete grades and finish the courses at a later date. In this case, the work can be completed with the deadline to complete the work reasonably extended to allow completion while the student is deployed. CAUTION: There is a certain amount of risk for the Academic Extension student with this option and it must be carefully considered before it is selected. There would be no refund of tuition under this option.
If the deployment is during the academic term and the incomplete grading option is not viable for the student, the student may do the following:
The student may withdraw from the term with a "W" (Withdrawal) for the course with the student's transcript annotated by the Registrar that the student was called to active duty or deployed under military orders and tuition will be refunded per policy stated in the appropriate AE Catalog. Title IV funds would be handled as outlined below.
If a student is called to active duty or deployed prior to the start of the term, the registration will be voided.
Information regarding tuition refunds:
- When a student's situation warrants the award of a "W" (Withdrawal), Title IV Federal Funds will be refunded according to the federal refund policy as outlined in the Financial Aid Handbook and cash payments/tuition assistance will be refunded on a prorated basis.
- When a student's situation warrants the awarding of a letter grade, no adjustments will be made to the student's tuition funds.
Additionally, students will retain the catalog rights that were in place at the time of their deployment.
